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The table below shows the Required, Recommended and Optional fields in CatalogueLINK Upload:


Field NameDescription



Required

Product CodeA unique code for a product
Product NameA descriptive name (title) for a product
Category Level 1Primary group for a product
Unit of MeasureThe default unit of measure for products
Standard PriceStandard price (ex GST)






Recommended

Item DescriptionA detailed description for a product
Manufacturer NameThe Manufacturer of a product
Category Level 2Secondary group for product
Category Level 3Third-level group for product
SizeSize information for products, used in Product Option menus
Freight SizeUsed in freight calculation for product weight
GST Tax RateYour GST Tax rate (10)
Stock QuantityThe field you want to use for stock quantity measurement
Use Stock QuantityDetermines whether stock quantities are displayed to customers
Allow Negative Stock QuantityAllows customers to order a product on back order (Out of Stock) on an item by item basis





Optional

Manufacturer CodeManufacturer code for a product
UNSPSCThe UNSPSC code for product
Special InstructionCan be used as an extra description field
WeightProduct weight information
Lead timeNumber of days before an item will be shipped
Minimum OrderMay be used if a minimum amount of an item must be added to cart
IsHiddenTick on if product should not be displayed on website, should be on if product is a child product
PriorityUsed to sort products on a list, the lower the priority value the higher it will appear
Dynamically Update Data

The AlwaysUpdate column allows you to:

  • Look for new data against item fields every time you import from your accounting system (checked)
  • Look for data once and never again (unchecked)


This can speed up the import process if you are finding it is taking a considerable amount of time or if there are fields where the data will never change:

  • Fields where data changes regularly such as Standard Price’ or ’Stock Quantity would be set to always update
  • Data that stays constant such as Size and Weight may not need to be updated after the initial import against an item


To enable AlwaysUpdate:

  • Select a FieldName row that you wish to have always update from the accounting system
  • Check the AlwaysUpdate checkbox in the top left hand corner and press Save

Exporting to Excel

You can export your items list to an Excel file to manipulate large amounts of data quickly when you are not importing it from your accounting system

e.g. when you are using the Enter My Own option for a field:

  • Select a FieldName row
  • Check/uncheck the ExportToExcel checkbox in the top left hand corner and press Save
  • Optional: Enter a unique priority number in the Excel Column Export Order text box and click Save
Info

Note: To reset the column orders to their default values click ‘Reset Export Order to Default’

Importing Products

Once these fields are mapped and saved, click Import and perform our initial import of products:

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