Buyer File Concept
- The reasons to use a Catalogue File are explained here
Buyer File Management:
- The freight file can be used to manage freight throughout the website
Catalogue File Concept
The concepts below apply for a Straightsell Catalogue File
Catalogue Management via File
The catalogue file is used by customers that have an unintegrated website and is used to manage the website inventory.
Catalogue File Management
An example Catalogue Item File with the above information can be viewed here. Once open, use the highlighted icon in the image below to download and open file in Excel.
You can download a copy of your existing Catalogue Item File from the Control Panel under Ecommerce > Catalogue Versions.
Click Create File next to the specified version of the catalogue to generate a file then click the New File Created link to download it.
- Open your Catalogue Item File in Microsoft Excel and fill in the Catalogue Item File’s fields with relevant information
Fields highlighted in grey shading with bold text in the table below are mandatory fields and must contain data
HTML can be used for the ProductDescription and SpecialInstructions fields if required. Keep field text all on one line (or one cell in Microsoft Excel) and do not use carriage returns or it will cause issues with the upload. Instead, use the <br> tag to add line breaks
Catalogue File Fields
Field | Description | Example Value |
ProductCode | The code of the product | B100 |
ProductName | The name of the product | Corona 24 Pack Carton |
ProductDescription | A description of the product, keep all descriptions on one line (65000 character limit) | This is a bottle of Beer.<br>It’s very refreshing. |
CategoryLevel1 | The first level category (Beer -> Lager -> Cartons) | Beer |
CategoryLevel2 | The second level category (Beer -> Lager -> Cartons) | Lager |
CategoryLevel3 | The third level category (Beer -> Lager -> Cartons) | Cartons |
UNSPSC | United Nations Standard Products and Services Code | - |
ManufacturerName | The name of the manufacturer | Generic Beer Co. |
ManufacturerProductCode | The manufacturer’s product code | BEER01 |
SpecialInstructions | Can be used in addition to the description (400 character limit) | This is a second description |
UnitOfMeasure | The unit for measuring an item (2 character limit e.g. EA for each) | EA |
Weight | Shows an items weight on the website (unrelated to freight) | 7.92kg |
Size | Shows an items size on the website (unrelated to freight) | - |
FreightChargeApplies | The item weight value used for freight rules based on weight e.g. 1 for 1kg or 100 for 100g | 0.6 or 600 |
LeadTime | Time (in days) that it will take for item to be processed. | 2 |
MinimumOrder | The minimum number of a products that must be ordered | 1 |
StandardPrice | The standard (regular) price of a product | 3.20 |
GSTRate | The Tax rate for an item | 10 |
Priority | The higher (1 being the highest) the priority value the sooner it is shown in a category list. | 10 |
IsHidden | Shows (0) or hides (1) a product on the website. | 0 |
AllowStockLevels | Shows (1) or hides (0) an item’s stock balance set in StockBalance | 1 |
StockBalance | Shows (1) or hides (0) the amount of stock on hand for the item | 235 |
AllowNegative | Enables (1) or disables (0) backordering of items for customers | 0 |
Upload a Catalogue Item File
- From the Control Panel go to File Upload/Download (Administration > File Upload/Download)
- Click the Upload Files tab and select Catalogue Items File from the dropdown menu
- Click Browse and select the file you want and click Open
- Select the appropriate option from the Action dropdown
- Create New Catalogue Version: Creates a new catalogue which will become active by default, changes appear on the website straight away (recommended)
- Modify Existing Catalogue Version: Appends new items to the current active catalogue version in Ecommerce > Catalogue Versions
- Perform validation and display errors: Reads the file and checks for any errors and displays them (recommended before an upload)
- Check or uncheck the Set Version Active checkbox
- Checked: New catalogue will be active and available on your website once the upload is complete (recommended)
- Unchecked: New catalogue will be inactive and will need to be turned on in Ecommerce > Catalogue Versions
- Enter a descriptive name into the Catalogue Version Name field
- Click Upload
- The Catalogue Item File is uploaded and immediately processed
- Once complete you can view the upload messages, this will inform you of any errors during processing